Every recruitment request, visible from contract to handover
A single request moves between your office, the foreign agency, the labor ministry in the sending country, the embassy and the airline. Jido Recruit turns that journey into 9 clear stages, each with a status, an owner and a date, so you know where every request stands without a single phone call.
Overseas recruitment cycle
What is electronic recruitment tracking?
Electronic recruitment tracking means recording every step of a worker’s journey, from their home country to the client’s home, in one system instead of chats and spreadsheets. In Jido Recruit, a request starts by recording the contract and visa details registered on Musaned, then moves through each stage: sending the contract to the foreign agency, confirming terms, foreign labor ministry approval, visa stamping at the embassy, ticket issuance, arrival, and handover by verification code. Every transition is logged with its date and the user who made it, giving you a complete record for any client query or dispute with a foreign agency, and surfacing delayed requests before they turn into penalties or complaints.
Recruitment request tracking
Stage 7 of 9- Musaned data
- Send contract to the foreign agency
- Contract status
- Foreign labor ministry approval
- Embassy processing
- Visa issuance
- 7Flight ticketIn progress
- 8Worker arrival
- 9Worker handover
The nine stages
Stage 1: Musaned data
Record official contract and visa details as the reference for every later stage.
Stage 2: Send contract to foreign agency
Route the request to the accredited agent in the sending country and log the send date.
Stage 3: Contract status
Confirm financial and legal terms between both parties.
Stage 4: Foreign labor ministry approval
Track certification in the sending country until approval is issued.
Stage 5: Embassy processing
Follow visa stamping on the worker’s passport.
Stage 6: Visa issuance
Record and document the visa in the system.
Stage 7: Flight ticket
Record the ticket and expected arrival date and time to arrange reception.
Stage 8: Worker arrival
Confirm arrival in the Kingdom and begin inspection and handover procedures.
Stage 9: Worker handover
Send a verification code to the client, confirm handover, and start the 90-day trial and guarantee automatically.
The result
What you gain
Instant visibility
One dashboard showing how many requests sit in each stage, and which are late.
Foreign agency accountability
See which agent delays which stage, and decide based on data.
Protection from delay penalties
Elapsed time from contract to arrival is calculated automatically.
A documented guarantee start
Handover date confirmed by code, so the trial period start is never disputed.
A full operations report
Every overseas recruitment operation by stage, nationality, foreign agency and employee.
FAQ
Frequently asked questions
How do I track a request with the foreign agency?
Each request is linked to the responsible foreign agency and updated at every stage, showing the current stage and last update date.
Are delayed requests flagged automatically?
Yes. Requests that exceed the expected time at any stage appear separately on the dashboard so you can deal with them early.
When does the trial and guarantee period start?
The 90-day trial and guarantee period starts the moment the client confirms handover with the verification code.
Can stages be customized to my workflow?
Yes. The modular architecture allows extra stages, fields or alerts to match your process.